Project Administration Instructions

Project Administration Instructions

The Project Administration Instructions (PAIs) outline the policies and procedures to be followed by ADB staff involved in the administration of ADB-financed loan and technical assistance (TA) projects. The PAIs are used in conjunction with operational documents including the Loan Regulations, Operations Manual (OM), Guidelines for Procurement Under Asian Development Bank Loans (Guidelines for Procurement), Guidelines on the Use of Consultants by the Asian Development Bank and its Borrowers (Guidelines for Use of Consultants), and the Loan Disbursement Handbook.


You can download each file or download each group as the following:
- Part 1: PAI 1.01, PAI 1.02, PAI 1.03, PAI 1.04, PAI 1.05
- Part 2: PAI 2.01, PAI 2.02, PAI 2.03, PAI 2.04, PAI 2.05, PAI 2.06, PAI 2.07
- Part 3: PAI 3.01, PAI 3.02, PAI 3.03, PAI 3.04, PAI 3.05, PAI 3.06, PAI 3.07, PAI 3.08, PAI 3.09, PAI 3.10, PAI 3.11, PAI 3.12, PAI 3.13
- Part 4: PAI 4.01, PAI 4.02, PAI 4.03, PAI 4.04, PAI 4.05
- Part 5: PAI 5.01, PAI 5.02, PAI 5.03, PAI 5.04, PAI 5.05, PAI 5.06, PAI 5.07, PAI 5.08, PAI 5.09, PAI 5.10
- Part 6: PAI 6.01, PAI 6.02, PAI 6.03, PAI 6.04, PAI 6.05, PAI 6.06, PAI 6.07, PAI 6.08, PAI 6.09

Contents

PAI No.	Subject	Date Issued	Date Revised
Preparatory Actions
1.01	Initial Project Administration Activities		23 April 2010
1.02	Organizational Framework for Project Administration		21 December 2001
1.03	Signing of Loan and Technical Assistance Letter/Agreements		22 June 2009
1.04	Conditions and Declaration of Loan Effectiveness		21 December 2001
1.05	Project Administration Manual		23 April 2010
Recruiting Consultants
2.01	Definitions, Principles and Responsibilities	18 October 2010	7 August 2012
2.02	Preparing Consultant Recruitment	18 October 2010	7 August 2012
2.03	General Procedure for Selecting and Engaging Consultants	18 October 2010	7 August 2012
2.04	Specific Requirements for Recruiting Consultants by ADB	28 October 2010	7 August 2012
2.05	Specific Requirements for Recruiting Consultants by the EA	18 October 2010	12 December 2012
2.06	Consultant Contract Management	18 October 2010	12 December 2012
2.07	Consultant Performance Evaluation	18 October 2010
Procurement
3.01	Preparatory Work and Procurement Supervision		19 April 2012
3.02	Eligibility		22 June 2006
3.03	International Competitive Bidding		31 August 2009
3.04	Local Procurement	22 June 2006	18 April 2008
3.05	Other Forms of Procurement		26 September 2007
3.06	Domestic Preference Scheme		29 January 2010
3.07	Advertising Procurement of Goods and Works		31 August 2009
3.08	Bid Security		7 April 2006
3.09	Pricing and Freight Charges in Bids and Contracts		7 April 2006
3.10	Procurement in Special Circumstances		22 June 2006
3.11	Functions and Rules of the Procurement Committee		19 April 2012
3.12	Procurement Contract Summary Sheet Procurement Contract Update Sheet		26 September 2007
3.13	Electronic Procurement	22 November 2005	7 April 2006
Disbursements
4.01	Conditions for Withdrawal from Loan and Grant Accounts		March 2013
4.02	Loan and Grant Disbursement		March 2013
4.03	Suspension and Cancellation of Loans		20 May 2004
4.04	Loan Closing Dates		17 August 2005
4.05	Controlling Adverse Effect of Foreign Exchange Fluctuations on Externally Financed or Cofinanced Grants	21 December 2001
Project Administration Actions
5.01	Executing Agency's Progress Report		21 December 2001
5.02	Change in Scope of Loan and/or Grant Funded Projects		2 December 2011
5.03	Reallocating Loan and/or Grant Proceeds		21 January 2011
5.04	Utilizing Surplus Loan and/or Grant Proceeds		21 January 2011
5.05	Project Cost Overruns for Loan and/or Grant Financed Projects		21 January 2011
5.06	Counterpart Financing for Loan and/or Grant Financed Projects		21 January 2011
5.07	Financial Reporting and Auditing of Loan and/or Grant Financed Projects	21 December 2001	4 June 2012
5.08	Project Performance Monitoring		27 June 2011
5.09	Administering Grant-Financed Technical Assistance Projects	21 December 2001	5 January 2009
5.10	Implementing Small Projects with Community Participation	16 February 2005	26 September 2009
Internal Procedures and Reports
6.01	Project Administration Reviews		21 December 2001
6.02	Project Administration Missions		25 June 2010
6.03	Reports by Project Administration Missions		18 September 2007
6.04	Loan Milestone Event Dates		25 July 2005
6.05	Project Performance Reports	21 December 2001	13 October 2008
6.06	Reports to the Board of Directors on Loan and Technical Assistance Portfolio Performance		2 April 2006
6.07	Project Completion Report and Extended Annual Review Report
	Project Completion Report for Sovereign Operations		4 March 2009
	Extended Annual Review Reports for Nonsovereign Operations	21 July 2008
6.08	Technical Assistance Completion Report	16 February 2005	9 February 2011
6.09	Technical Assistance Performance Report	11 December 2003	17 August 2009